About the Role

Step into the world of high-end photography and creativity. We're hiring a Studio Manager & Executive Assistant to work closely with a renowned photographer and support his thriving studio, Virtually Here Studios. This is more than just admin work; it’s about being at the heart of every project, making things happen behind the scenes, and ensuring the magic flows smoothly from concept to delivery.

If you love organization, crave variety in your day, and want to play a key role in the creative industry, this role is your backstage pass.

What You'll Be Doing:

• Be the First Point of Contact:
  Quickly and professionally respond to client inquiries about shoot availability, pricing, and services. You’ll be the studio’s voice (friendly, responsive, and clear).
• Keep Projects on Track:
  Schedule shoots, send calendar invites, and make sure every detail is captured—from client needs to project goals using simple tools like spreadsheets and email.
• Handle Estimates & Invoices:
  Prepare cost estimates using ready-made templates, send them to clients for approval, and later turn them into invoices. Follow up on payments and keep everything organized using shared folders.
• Support Creative Delivery:
  Help manage the entire lifecycle of a project from the moment a client books, all the way to final delivery. Track progress, handle questions, and make sure every step runs smoothly.
• Manage Copyright Submissions:
  After a shoot, you'll help organize, resize, and submit images to the U.S. Copyright Office. Training will be provided!
• Bring the Studio to Life Online:
  Help schedule and post on social media, answer messages, and research potential new clients like designers, architects, influencers, and agencies.

Who We're Looking For:

• Someone with at least 2 years of experience in admin, coordination, or client support roles.
• A natural organizer who thrives in fast-paced, creative settings.
• Strong communication skills—you can write clear, friendly emails and handle client conversations confidently.
• Tech-savvy with tools like Google Sheets, Dropbox, and online invoicing systems (we’ll train you on everything else!)
• Comfortable working independently and managing your own time.
• Bonus if you’ve worked with creatives or in the photography or design industry before.

Nice-to-Haves (But Not Required):

• Experience posting on Instagram or TikTok for brands.
• An eye for aesthetics or design.
• Experience dealing with freelancers, clients, or content creators.

Perks of the Role:

• Work from home, anywhere in the Philippines.
• Be part of a global outsourcing team that values initiative, creativity, and quality.
• Get a behind-the-scenes look at the world of professional photography.
• Learn new tools and processes that’ll boost your skills.

Ready to Join the Studio?

Apply now by sending your resume and a 1-minute Video Introduction and why you’d be a great fit. This is your chance to work with one of the top names in photography and make a difference in every shot that goes out the door.

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